Dance recital consent form

Issued by Bluebell Dance Academy Ltd, trading as Bluebell Dance Academy (“the Studio”, “we”, “us”), 12 Example Street, Leeds LS1 4AB, United Kingdom.

Bluebell Dance Academy is preparing for Summer Showcase 2027. This form explains the arrangements for the rehearsals and performances described below and asks for your consent.

1.Participant details

2.Parent or guardian details

If the participant is under 18, a parent or guardian with parental responsibility must complete and sign this form.

3.Event details

Rehearsals

Saturday 12 June, 10am–1pm, at the studio Dress rehearsal: Friday 18 June, 5pm–8pm, at the theatre

Arrival and drop-off: Stage door, 45 minutes before each show

Collection after the performance: Rehearsal room 2, 15 minutes after the final bow

4.Consent to take part

• I consent to the participant named on this form taking part in the rehearsals and performances described above.
• I understand that participants are expected to attend the rehearsals listed, and I will tell the Studio as soon as possible if the participant cannot attend.

5.Supervision and backstage arrangements

Children will be supervised by our staff and approved chaperones from the agreed arrival time until they are collected. Only authorised adults are allowed backstage or in dressing rooms.

Children of compulsory school age may need a performance licence from their local council, unless the performance is covered by an exemption or a Body of Persons Approval. We will check what this performance requires and arrange any licences and licensed chaperones needed.

Children will only be released to a parent, guardian or another adult you have named to us in advance.

6.Costumes

The costume fee is £35, payable by 1 May 2027.

Costumes are the participant’s to keep after the performance.

Because costumes are ordered or made for each participant, if the participant withdraws after costumes have been ordered we may not be able to refund the costume fee. We will refund any amount we are able to recover.

7.Emergency contacts

Please give at least one person we can contact in an emergency if we cannot reach you.

8.Medical and additional support information

This section is optional. Please only tell us about anything that could affect safe participation, or that our staff need to know in an emergency.

We will keep this information confidential and secure, share it only with the instructors and staff who need it to keep the participant safe (and with the emergency services if needed), and delete it when it is no longer needed. Health information is special category data under UK data protection law (the UK GDPR and the Data Protection Act 2018), so we only use it with your explicit consent, which you can withdraw at any time by contacting us.

• I consent to Bluebell Dance Academy using the health information in this section for the purposes described above.

9.Emergency medical assistance

If a participant needs urgent medical care, our staff will call the emergency services and then contact the people named on this form as quickly as possible.

• If the people named on this form cannot be reached, I agree that a member of staff may go with the participant to hospital and share relevant information from this form with the healthcare professionals treating them.

Decisions about medical treatment are made by healthcare professionals. This does not allow our staff to consent to medical treatment on anyone’s behalf.

10.Photography and filming at the performance

Photography and filming by the audience are not permitted during the performance. The performance will be recorded by an official photographer or videographer appointed by the Studio.

Whether the Studio may take and use images of the participant is covered by the separate, optional consent at the end of this form.

11.Conduct

• Participants must follow the instructions of staff and chaperones at all times.
• Participants must stay in the areas allocated to them and must not leave the venue without permission.
• Please label all costumes, shoes and belongings with the participant’s name.

12.Your legal rights

This form is not a waiver of legal rights. It explains the activities and their risks so that you can make an informed decision, and asks you to confirm some information.

Nothing in this form excludes or limits our liability for death or personal injury caused by our negligence, or any other liability that cannot be excluded or limited by law. It does not affect your statutory rights, including your rights under the Consumer Rights Act 2015.

Where the participant is a child, nothing in this form, including the parent or guardian declaration, removes or limits any legal rights the child has.

13.How we use your information

Bluebell Dance Academy is responsible for the personal information on this form and handles it in line with UK data protection law (the UK GDPR and the Data Protection Act 2018). We use it to organise the performance, keep participants safe and contact you about the event.

We rely on our agreement with you, our legitimate interest in running safe and well-organised activities and, where we ask for it, your consent. We do not sell your information. We share it only with those who help us run our activities, such as our booking and payment providers, or where the law requires it.

We keep this information only for as long as we need it for these purposes, unless the law requires us to keep it longer, and then delete it securely.

You have the right to access, correct or delete your information, to object to or restrict how we use it, and to withdraw any consent you have given. To do so, contact us at hello@bluebelldance.example. You can also complain to the Information Commissioner’s Office (ico.org.uk).

14.Signatures

By signing, you confirm that the information on this form is accurate and that you have read the arrangements it describes.