Dance school contract template

Issued by Bluebell Dance Academy Ltd, trading as Bluebell Dance Academy (“the Studio”, “we”, “us”), 12 Example Street, Leeds LS1 4AB, United Kingdom.

This agreement sets out the terms on which we provide dance classes. Please read it carefully before signing, and keep a copy.

If the student is under 18, this agreement is made with the parent or guardian who signs it, who is responsible for paying the fees.

1.Student details

Parent or guardian (if the student is under 18)

2.Classes

This agreement covers: Weekly ballet and jazz classes for ages 5–11, Saturdays 9:00–11:00.

Enrolment is for one term at a time and continues from term to term until it is ended as set out in this agreement.

We will publish the class timetable before classes start and give you reasonable notice of any change to it.

3.Fees and payment

The fee is £120 per term.

Fees are due before the first class of each term.

You can pay by debit or credit card and bank transfer.

Our prices include VAT where it applies.

A one-off registration fee of £15 is payable when you enrol. It covers the cost of setting up the enrolment and is not refundable, except where you cancel within the cancellation period described below or where the law requires a refund.

If a payment is late, we will send you a reminder.

If fees remain unpaid after a reminder, we may suspend the student’s place in classes until they are paid, after telling you in writing.

4.Your right to cancel

If you enter into this agreement online, by phone or away from our premises, you have the right to cancel it within 14 days without giving any reason, under the Consumer Contracts (Information, Cancellation and Additional Charges) Regulations 2013. The cancellation period ends 14 days after the day the agreement is made.

To cancel, tell us clearly before the period ends, for example by email to hello@bluebelldance.example. We will refund the fees you have paid within 14 days of being told, using the same payment method.

If you ask us to start classes during the cancellation period and then cancel, we will deduct an amount for the classes provided before you told us.

5.Missed classes

If the student misses a class, you can book a make-up class, subject to availability, in the same term or within four weeks of the missed class.

If the student cannot attend for an extended period because of illness or injury, please contact us so that we can agree a fair arrangement.

6.Changes and cancellations by us

We may need to make reasonable changes to class times, teachers or venues. We will give you as much notice as we can.

If a change is significant and no longer suits you, you may end this agreement straight away, and we will refund any fees you have paid for classes that have not yet taken place.

If we have to cancel a class, we will offer a replacement class or, if that is not possible, a credit or refund for the cancelled class.

7.Ending this agreement

To end this agreement, please tell us in writing before the end of the current term, for example by email to hello@bluebelldance.example. It then ends at the end of that term.

We may end this agreement by giving you at least one month’s notice in writing. We may end it straight away if fees remain unpaid after a reminder and notice of suspension, or if there is a serious or repeated breach of our code of conduct that puts the safety or wellbeing of others at risk.

If we end this agreement for any reason other than a breach of it by you, we will refund any fees you have paid for classes that have not yet taken place.

8.Safety and conduct

Students must follow the instructions and safety guidance of our teachers and our code of conduct. Please tell us before class about any injury, illness or condition that may affect safe participation.

We take reasonable care of students’ safety while they are in our care. We have safeguarding procedures for children and young people, and staff who work with them have the background checks the law requires.

Please bring children to class and collect them on time. Our staff look after children during their class times only.

9.Uniform and dress code

Students should wear a black leotard, pink tights and ballet shoes.

For safety, long hair should be tied back and jewellery removed.

10.Responsibility for loss or injury

Nothing in this agreement excludes or limits our liability for death or personal injury caused by our negligence, for fraud or fraudulent misrepresentation, or for anything else that cannot be excluded or limited by law. Nothing in this agreement affects your statutory rights.

We are not responsible for loss of or damage to personal belongings brought to classes, unless the loss or damage is caused by our negligence or our breach of this agreement.

11.Complaints

If you are unhappy with any part of our service, please tell us at hello@bluebelldance.example. We will acknowledge your complaint within five working days and aim to resolve it fairly and promptly.

If we cannot resolve your complaint, you may be able to refer it to an alternative dispute resolution provider, or take it to court.

12.How we use your information

Bluebell Dance Academy is responsible for the personal information on this form and handles it in line with UK data protection law (the UK GDPR and the Data Protection Act 2018). We use it to manage the enrolment, take payments, keep students safe and contact you about classes.

We rely on our agreement with you, our legitimate interest in running safe and well-organised activities and, where we ask for it, your consent. We do not sell your information. We share it only with those who help us run our activities, such as our booking and payment providers, or where the law requires it.

We keep this information only for as long as we need it for these purposes, unless the law requires us to keep it longer, and then delete it securely.

You have the right to access, correct or delete your information, to object to or restrict how we use it, and to withdraw any consent you have given. To do so, contact us at hello@bluebelldance.example. You can also complain to the Information Commissioner’s Office (ico.org.uk).

13.General

We may update these terms for future terms or enrolment periods. We will tell you about any change at least one month before it applies, and you may end this agreement before then if you do not accept it.

If any part of this agreement is found to be unenforceable, the rest of it remains in force.

This agreement is governed by the law of England and Wales. If you live in Scotland or Northern Ireland, you may also bring proceedings in your local courts.

14.Signatures

By signing, you agree to the terms of this agreement.